Features Mobile App How it works Pricing
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KNOW WHERE EVERY
TOOL IS. ALWAYS.

Real-time asset tracking for construction and operations teams. Works with your existing barcodes or ToolTrak QR codes. No hardware costs. Up and running in under 10 minutes.

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No credit card  ·  Full access from day one  ·  Cancel anytime

app.usetooltrak.com/dashboard
Workspace
Dashboard
Find a Tool
Scan / Check Out
Alerts5
Manage
All Tools
Bases & Sites
Shipments
Projects
Good morning, James
Monday, 9 March 2026
Export
+ Add Tool
All Bases
Cape Town
JHB Site
Dubai
0
Total
0
Available
0
In Use
0
In Service
0
Issues
ToolLocationAssignedLast ScannedStatus
Milwaukee M18 Fuel Drill
TT-0021
Cape Town
—
2h ago
Available
Bosch GWS 9-125 Grinder
TT-0018
JHB Site
Sipho N.
1h ago
In Use
Makita HS7601 Circular Saw
TT-0012
Dubai
—
3d ago
Needs Service
DeWalt DCF887 Impact Driver
TT-0009
Cape Town
—
4h ago
Available
Hilti TE 6-A36 Rotary Hammer
TT-0007
Dubai
Omar A.
Just now
In Service
Used across industries
ConstructionEvents & ProductionFacilities ManagementMining & ResourcesField ServicesOil & GasTelecomsWarehousing & Logistics
10min
Average time to get set up
100%
Asset visibility across all your sites
$0
Hardware costs — QR labels only
14d
Free trial, no card required
Live Dashboard

Every tool. Every site.
One clear view.

Stop chasing your team for updates. See the live status of every asset across every site, warehouse, and project — from one screen.

✓
Live status: available, in use, in service, or flagged
✓
Filter by site, team member, category, or date
✓
Full audit trail — every scan, check-out, and return
Start tracking →
Cape Town Warehouse
0
Total
0
Available
0
In Use
0
Issues
Milwaukee M18 Drill
TT-0021
Available
Bosch Angle Grinder
TT-0018
In Use — Sipho
Makita Circular Saw
TT-0012
Needs Service
DeWalt Impact Driver
TT-0009
Available
Hilti Rotary Hammer
TT-0007
In Service
QR Scanning

Your label or ours.
Any phone.

Already have barcodes or labels on your tools? ToolTrak reads them. No re-labelling, no ripping stickers off, no wasted afternoon. Or print our QR codes and stick them on anything new.

✓
Scan existing barcodes, QR codes, or ToolTrak labels
✓
No re-labelling required — works with what you have
✓
Check out, return, and report in under 5 seconds
Try it free →
QR Scan — Check Out
Scanned Tool
DeWalt Drill
TT-0021 · Power Tools
Available
✓ Check Out
⚑ Report
Point camera at QR code
Dashboard Find
Report Menu
Checked out
Sipho N. · Now
Multi-Site Management

All your sites.
All your bases.
One account.

Manage warehouses, depots, and project sites from one place. See what's at each location, what's in transit, and who has what.

✓
Unlimited bases and sites on every plan
✓
Per-site inventory counts and utilisation at a glance
✓
Transfer tools with full chain of custody
See all features →
Bases & Sites Overview
Cape Town
12 / 21 tools
10 avail.2 in use
JHB Site
6 / 21
5 avail.1 in use
Dubai Warehouse
8 / 21
6 avail.2 service
+
Add a base
Alerts & Maintenance

Stay ahead of
every problem.
Before it hurts.

Get notified the moment something needs attention. ToolTrak tracks service schedules, overdue returns, and damage reports automatically.

✓
Automated service reminders based on usage or schedule
✓
Instant alerts for damaged or missing tools
✓
Overdue return notifications sent directly to managers
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Alerts — Needs Attention (5)
🔴
Disc guard damaged — check before use
Makita Circular Saw · TT-0012 · Cape Town
Now
🟡
Scheduled service due in 7 days
Hilti Rotary Hammer · TT-0007 · Dubai
22h ago
🟡
Tool not returned after 48 hours
DeWalt Jigsaw · TT-0034 · Assigned to Mike
2d ago
🔵
Annual inspection due next month
Bosch Laser Level · TT-0019 · JHB
3d ago
More powerful features

Everything your team
needs on site.

From packing a van to closing out a project — ToolTrak handles the full lifecycle of every tool in your fleet.

Toolboxes
Site Van 04
9 tools
Electrical Kit
14 tools
Scaffolding Set
2 missing
Create toolboxes
Bundle tools into named kits or vehicle loads. Check out an entire toolbox in one scan and instantly see if anything's missing.
Projects
24
Deployed
21
On site
3
Unaccounted
Sandton Tower Fit-out
Track tools by project
Assign tools to a job site and see live what's deployed, on site, and unaccounted for — without a single phone call.
Bulk Transfers
JHB
──────→
Cape Town
DeWalt Drill ×2
Bosch Laser Level
Extension Ladder ×4
Ship groups of tools
Scan multiple items into a single transfer. The receiver confirms delivery on their end — and every location updates automatically.
Mobile App

Built for the guys
on site.

The ToolTrak mobile app works the way site teams actually work — fast, offline-friendly, and scan-first. Works on any device — no app store required.

ToolTrak dashboard
ToolTrak insights
ToolTrak QR scan
ToolTrak find
ToolTrak tool detail
Dashboard at a glance
See tool availability, alerts, and site stats the moment you open the app. Filter by base in one tap.
Scan to check out
Point your camera at any QR label to instantly check out a tool, return it, or report a problem. No typing needed.
Find any tool instantly
Search by name, code, category, or location. See who has it, where it is, and its full history in seconds.
Start free trial How it works
How it works

Up and running
in under 10 minutes.

Step 01

Add your tools

Add tools manually or bulk upload a CSV. Attach a ToolTrak QR label — or scan an existing barcode that's already on the tool.

Step 02

Invite your team

Add team members by email. Assign roles — staff, manager, or base admin. They can scan from their phone immediately. No app download required.

Step 03

Track in real time

Your team scans to check out and return tools. You get a live dashboard showing everything, everywhere — with alerts the moment something needs attention.

ROI Calculator

What is tool loss
costing you?

Adjust the sliders to match your operation. See your losses — and your savings.

Your Operation
Tools / assets ?
80tools
Average tool value ?
$350
Annual tool loss rate ?
8% of fleet / year
Team members ?
12people
Average hourly wage ?
$35/hr
Annual Cost Without ToolTrak
Lost / damaged tools ? $2,240
Wasted search time ? $4,550
Duplicate purchases ? $560
Total annual loss $7,350
With ToolTrak
Subscription ? $199/mo
Recovered value ? $6,248
Net annual saving $3,860
Return on investment ? 229%
Start free trial →
7–12%
avg annual tool loss rate (untracked)
26 min
lost per worker per day searching for tools
85%
avg loss recovery with asset tracking software
$1,200
avg annual loss per worker from tool issues

Sources: HSE 2022, National Equipment Register, Aberdeen Group Asset Management Study, JLG Industry Report 2023

Pricing

Simple pricing.
No surprises.

14-day free trial on every plan. No credit card required.

 · 

Monthly Annual save 20%
Starter
$159/mo

For small teams getting started with tool tracking.

  • ✓Up to 100 assets
  • ✓Unlimited team members
  • ✓QR label generation
  • ✓Existing barcode scanning
  • ✓Alerts & notifications
  • ✓Full audit log
Start Free Trial
Growth
$319/mo

For teams managing tools across multiple sites.

  • ✓Up to 300 assets
  • ✓Everything in Starter
  • ✓Toolboxes & kits
  • ✓Projects management
  • ✓Bulk transfers
  • ✓Priority support
Start Free Trial
Pro
$639/mo

For enterprise operations needing full control and insights.

  • ✓Unlimited assets
  • ✓Everything in Growth
  • ✓Fleet Insights dashboard
  • ✓Custom branding
  • ✓Multi-org management
  • ✓Dedicated support
Start Free Trial
Customer stories

What teams
are saying.

★★★★★

"We used to lose track of tools constantly across our three sites. ToolTrak gave us full visibility from day one. Setup took less than an hour."

JM
James M.
Site Manager, Construction
★★★★★

"The QR scan is a game changer. My team uses it without any training. We've cut tool-related delays by more than half since we started."

TK
Tariq K.
Operations Manager, Events
★★★★★

"Finally something built for how site teams actually work. No complicated setup, no IT tickets. Just scan and track."

SP
Sarah P.
Warehouse Manager
Swipe to see more →

Get started today

Stop losing tools.
Start your free trial.

14 days free. Full access. No credit card required.

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